Protocol for adding new employee
Main task summary: (First Day)
1.) Email Setup
2.) Create Remote Desktop
3.) Default Programs
4.) Autocad Profile
5.) HP Smartstream (For US Only)
6.) Printer Setup
7.) Webcam Privacy
Second Day Task
6.) Zoom, Chime, Teams, and Google Meets training
7.) Mobile App to turn on the server. (not for 24 users)
EMAIL SETUP
1.) Create an email for him/her on Office 365
- Fill up the contact information, ask for what is the job title
2.) Assign a license to ask a global admin for one.
- PH users should not have an enterprise license unless permitted by the Office365 global admin
3.) Assign the license the day the user is supposed to work.
4.) Add to TorranceHQ group
REMOTE DESKTOP
1.) Create a Remote Desktop account (first letter of name and last name e.g. jbundalian)
2.) Assign to the appropriate Department its best to just copy a certain user on the same department so you don't have to re-create a user
3.) Do not commit mistakes on mapping undesignated GPO
4.) Do not install outlook yet because it may ask for a secondary credential wherein Office365 will require to get users' numbers.
5.) For Bacolod/Manila users add their specified department logos.
6.) Install AdBlock plus in their web browser (Chrome)
Default Programs
1.) Set default programs such as Bluebeam, google chrome, outlook, and Autocad
2.) Open Internet Explorer (for Deltek)
- disable all add-ons and do not use recommended settings
3.) Open Bluebeam and make sure to skip extra pop-ups for the first time open.
AutoCAD Profile
1.) Create an Autodesk Account using the work email login.
2.) Setup Autocad profile for the appropriate user
3.) Make sure to make Autocad 2019 the users default CAD programs same goes with Bluebeam as PDF default viewer
HP Smartstreamand Attach Large files
1.) Install HP Smartstream to US users
2.) Make sure to pin on task manager the "Attach Large files."
Torrance Printers
1.) Add to Torrance Printers Sharp MX series (Accounting, Civil, and MEP)
( https://breeneng.freshdesk.com/a/solutions/articles/22000230072 )
2.)
----------- after doing everything from above ----------
Login to the new-user Minimum of One hour before the US starts working (8 AM PST Monday-Friday)
Log out and log in make sure everything you did before logging out is still there. Check AutoCAD and Bluebea
Webcam Settings (2nd day to a week)
1.) Install Fabulatech on the user profile and local computer
- Ask IT in the US which computer the user will use to double-check if the camera works on the workstation
2.) Try calling Teams the new user on teams, Zoom, Google meets, and chime
- Walk them through to https://breeneng.freshdesk.com/ to sign up and save passwords on their google chrome.
- Walk them through to portal.office.com alternative to outlook.
3.) Email signature Photo follow-up to Berlyn. (Coordinate with Berlyn)
IAM User
1.) Create a user in IAM and attach appropriate Policy to turn on/off the server
2.) Do training with the person installing the APP.
Note* We do the office 365 last until the employee starts to avoid paying for the email while its not being use.